The fundamental elements of a project change management process consists of using change request forms and establishing a weekly decision meeting to evaluate each of these requests. The purpose of this process is to ensure your project timelines are not going to slip as result of too many changes being incorporated.
Change request forms are the primary document used in hunting change within projects. The project manager defines the structure of these documents as the main recipient. A change request can be altered by just about any stakeholder for a project and needed detail the full nature of what changes are being requested. The project manager has the main goal of classifying these according to impact, severity, criticality, etc.
project change management process
For many of the minor change requests, the project manager may actually decide to simply agree to implementing them straightaway. This can be done in many circumstances if the current team workload is not heavy and there is some contingency with which the project manager can accommodate these alterations.
Any change requests that are pending will go to evaluation at a weekly steering meeting. At this meeting, the project manager presents the list of change requests pending from the past week to the project sponsor and other stakeholders. Alterations are discussed regarding what the impact will be to the existing project plan as well as the overall nature of the project.
It is important that agreement is reached about what alterations are to be implemented. The project manager needs to clarify whether contingency is to be used to accommodate such changes or whether other tasks are to be dropped in order to facilitate the change request.
The project change management process finishes with the project manager updating their sample project proposal template and work breakdown structure with these alterations. The project team also need to be kept informed of what alterations have occurred and how this will affect the work activities plans come over the coming weeks.
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